Meeting Room Fees

Main Library (Bluffton) Meeting Room Fees

Small Meeting Room (every 2 hours) – $10.00 Large Meeting Room (every 2 hours) – $25.00 Both Meeting Rooms (every 2 hours) – $35.00 Parlor Meeting Room (every 2 hours) – $25.00

Ossian Branch Meeting Room Fees

Meeting Room (every 2 hours) – $10.00

Penalties & Additional Info

  • The library director or branch manager must approve all exceptions.
  • Prevailing sales tax will be charged to for-profit organizations and individuals.  Not-for-profit organizations must provide a copy of Form ST-105 (Indiana Department of Revenue General Sales Tax Exemption Certificate) each year.
  • Full payment is expected at the time of reservation in order to hold the event. Payment will be fully refunded for cancellation if notification is received at least 30 days prior to the date of the event. If the event is canceled with less than 30 days’ notice, payment will be forfeited.
  • Groups failing to vacate the meeting rooms by the time specified on the application form, without permission from the library director, are charged an extra fee of $100.00 and further use of the meeting rooms will be denied.
  • If permission is given by the library director to extend the hours, the normal fee schedule applies.
  • Each group assumes full responsibility for any damages incurred from the use of the meeting room. Abuse of the facilities will be sufficient cause to deny further use. A bill will be sent to the group representative for any damage caused by the organization using the facilities. Compensation base on replacement cost, labor cost, or both is received within 30 days.
  • The library does not assume any responsibility or liability for the security of personal or organizational items.

Request A Room

Rooms are scheduled on a first-come, first-served basis and can be reserved up to 6 months in advance. Information concerning the availability of the room may be obtained from our Request a Room page or by phone. To complete the request in our [spaces] software, just: Click on Request a Room and then “Search for a space” based on the date and time you’d like.
    • Narrow the room search by either the location (Main Library or Ossian Branch) or the equipment that you need for your meeting or event.
    • All rooms available at that time that meet your needs will be in green. To submit a request to reserve a space, just click “Pick Me” next to the room that you’d like.
    • If you haven’t created an account in our [spaces] software, you’ll need to do that or you can simply log-in.
    • Fill out the form and then select “Submit Request.”
    • Once we receive your request, our library staff will review it and be in contact with you. Your space will not be officially reserved until we contact you and obtain payment.
If you’d prefer to print out an application and bring it into the Main Library or Ossian Branch, you can do that as well. The Meeting Room Application for both locations are listed below.


Bluffton – Main Library
Contact Dawn Miller at (260) 824-1612 or
Ossian Branch
Contact Susan Dailey at (260) 622-4691 or